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Vodis - Privacy policy and Data use
This privacy policy sets out how the Vodis site operators JRW Developments (JRW, We, Us) use and protect any information that you give us when you use this website.
JRW is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
JRW may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from January 2014.
What we collect:
Name
Contact information including email and (when required) postal addresses
Other information as required to operate the online system, handle transactions and maintain our accounting system for tax and VAT purposes.
What we do with the information we gather
We require this information to handle transactions with you and provide you with a better service, and in particular for the following reasons:
Internal record keeping.
We may use the information to improve our products and services.
We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
We may use the information to customise the website according to your interests.
We do not use or store credit or debit card details on our website. Any online payments are transacted through dedicated payment processing services and any card details are handled by them.
We do not give or sell any personal information from this site to any form of advertising or mailing list services.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
We use a number of methods, both standard and proprietary, to control and restrict access to data by unauthorised persons.
The Vodis web site is accessible using an SSL encrypted connection (https://) and this should be used whenever possible.
Third Party data entry and access
The Vodis system is intended to be used by other people and organisations - We have no control over data entered by other users and how they use or distribute data they have access to.
The system has a number of protections and safeguards intended to prevent unauthorised or "cross access" from any one user or organisations Vodis system to or from another Vodis system, except where access rights have been explicitly granted.
Also see the "Personal information entered by others" section below.
How we use cookies
A cookie is a small file which is placed on your computer's hard drive, if you allow your web browser to accept cookies.
Cookies store information between web page requests and allow web applications to respond to you as an individual.
The main ones we use are: To store a token that maintains a users login state, to hold the users present display resolution and to hold a session token which allows the Vodis site software to provide interaction between teh different pages you visit or use.
Cookies can also be used to help analyse web traffic or let you know when you visit a particular site. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We may use traffic log cookies such as from Google Analytics to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you creating an account on or logging in to any web site.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Personal information
We (JRW / Vodis) will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to us at the address given on our Contact Us page
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.
Personal information entered by others
When the Vodis is used in a multi-user business or corporate environment, data entered in to the Vodis system is controlled by the Vodis administrators and users within that organisation and not by JRW.
The information needed for the system to operate is such as peoples names, email and phone numbers to allow identification and contact from other Vodis users within the organisation. Addresses and some other minimal info may be entered as an option.
This form of "accounting" or "address book" information for use strictly within an organisation does not require Data Protection registration within the UK.
Users in other countries should verify they are operating within their own legal requirements.
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