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Vodis - what is it for & what can it do?
Vodis is designed to assist in keeping track of possibly vast numbers of tasks and events - everything from routine or planned jobs to breakdowns and emergencies.
It can track and display all pending alerts or tasks, sorted by priority, or you can select only those relating to certain places, people or equipment.
When you go to your home screen in Vodis, you will be shown the issues that most affect your work - from breakdowns to planned maintenance - allowing you to see at a glance any major problems or things that need attention in the near future.
You can "drill down" details relating to certain places or assets, or go higher levels to view issues for the whole site or organisation (subject to your access permissions).
Structure:
Vodis uses inter-related structures of Places, People, Assets and Tasks.
Places
Every user or group of users has a master "root" place, which everything else in their Vodis system relates to.
For a home user or small business, this could be their own address.
For a larger business, it would normally be the company head office, or a regional head office if regions have little or no maintenance or management overlap.
Once the root place has been created, any number of child or sub-places can be created, each of which can in turn have child places.
eg. These could be different factory bays or office blocks, containing areas, offices, rooms etc.
For a large organisation, the top levels could be countries, then the geographic sites within each country, working down to the factory bays & offices etc.
People
These are details of names & contact information of all people who need to either use the Vodis system or need to be alerted or receive information from it; these may be managers, machine operators or general personnel within the company, or external service & maintenance contractors.
Each person is associated with a particular place. For a manager it could be the overall site, for a machine operator or secretary the bay or office they work in.
This is the basis of their default level of authority in the Vodis system.
Assets
Assets are "things" that may need attention or maintenance - anything from factory equipment and machine tools to photocopiers & PCs, vehicles, safety equipment and so on.
Each asset is linked to the place it is located, and viewing that place record can show all the assets it contains.
Tasks
Tasks cover alerts, reports, messages and reminders relating to things needing to be done.
These are associated with the asset they relate to and assigned a priority level - from emergency or major breakdown to planning or hypothetical work.
Planning type tasks can also be set as recurring on a schedule, for such as maintenance or routine inspections.
Vodis can also alert appropriate people when a task entry is made. For major breakdown, this could be emails or text messages to upper management or a site foreman, down to a trivial problem which would be displayed to the maintenance staff when they next logged in to Vodis.
Tasks can also have notes attached, allowing the status of ongoing work to be updated by the people doing it and tracked by management to assist in overall scheduling of work.
Users
Users are the "log-in" records that permit access to the Vodis system, independent of the Person records.
Normally, these are the users within a company that need to enter or view data within the Vodis system, and each will be associated with a single Person record.
However, a user account can be linked to more than one - many - People. This allows eg. a contractor to have separate person records in different companies Vodis systems (created by the Vodis administrators within those companies). The security and access rights are set by the Person record within the company, and are not related to the user login data.
It can also be used when an organisation prefers separate Vodis systems at different sites, so management or higher level maintenance staff can access all the sites from a single login account.
Note: For any user to gain access to a Vodis system they do not own, an administrator within that system must create a Person record for them.
The administrator uses a UUID "key" code provided by the user to link that person record to the user login.
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